As a College of Education student enrolled in a course requiring practicum hours, you will need to complete a Clinical Field Experience Verification Form.
There are two versions of the form:
- Clinical Field Experience Verification Form (No Fingerprint Clearance)
- Does NOT require a third-party signature to complete
- Clinical Field Experience Verification Form (Fingerprint Clearance)
- Does require a third-party signature to complete
If you are in a course starting prior to April 24, 2017:
There are two options for accessing the Clinical Field Experience Verification Form:
- From an email received from GCU Document Center
- From the My Documents section in the Student Portal
To gain access to the form, you must post in your practicum course; this includes posting in the Main Forum or Class Wall, or submitting an assignment or quiz. Once a post has been made, an email will be sent to your preferred email on file; the sender will be GCU Document Center. At this time, the form will also be added to your Student Portal.
The email will contain a link to the Clinical Field Experience Verification Form.
Student Portal Access
You can access the form from the Student Portal by navigating to My Documents and clicking on the link for Field Experience Doc. After the form is submitted, the document status in the Student Portal will update to one of the following:
- Out for Signature- The document is currently waiting for one or more parties to sign it
- Signed- The document has been signed by the requested parties
The Clinical Field Experience Verification Form opens as an Adobe Sign PDF document that must be opened with Adobe Reader. Refer to the System Requirements for Adobe Sign to determine if you meet the requirements to complete the form. Once the form is open, complete all required fields on the student portion of the electronic document.
The first name, last name, student number, and course information will be pre-populated.
For the Clinical Field Experience Verification Form that requires fingerprint clearance, the classroom teacher or third-party who is supervising the practicum must also e-sign the document. The form will be sent to the email address entered in the Classroom Teacher Email Address field, which should be the school email address for the Classroom Teacher that is supervising the practicum/field experience; NOT the LoudCloud instructor.
Once all of the required fields are completed and you are ready to submit the form, e-sign the document by clicking in the box next to Student E-Signature.
There are two options for signing your full name. The simplest option is to type your name, but if preferred, you can choose to draw your name. After you fill in your name, click Apply.
You will receive a confirmation once the document is successfully submitted. Copies of the signed document will automatically be sent to all parties for the agreement and you can download a copy of the document to submit to LoudCloud.
If the Classroom Teacher Email Address was filled out when submitting the form, an email will be sent to notify them that their signature is required. The email contains a link that opens the PDF in their default web browser.
Once the classroom teacher or third-party e-signs the document, a confirmation email will be sent to all signers with a copy of the signed PDF attached. You will be instructed to upload the completed document to LoudCloud.
The electronic form can only be completed once for each course. If you need to resubmit the form or need multiple copies, you will need to obtain a paper copy. A paper copy can be obtained by reporting the issue to Technical Support. You should not e-sign the paper copies; they should be printed, signed manually, and scanned for upload as an assignment to LoudCloud.
If you are in a course starting on or after April 24, 2017:
If your Clinical Field Experience form requires you to fill out information on a mentor, click on Add a New Mentor, fill out the required information, and click Save. Once the information has been saved, you can select the mentor multiple times by clicking on Use Selected Mentor.
For additional resources and assistance completing your practicum, please visit the College of Education section in the Student Success Center.