Before final grades can be submitted in Halo | Learn, ensure that the following criteria are met:

• The class has ended (Your current time is past midnight on the final day of the course).
• All assessments have been graded and published.

Once all grading has been completed, navigate to the Final Grade column on the left side of the Gradebook and select Publish. Be sure to double-check all of the grades for the students before publishing the final grades. If the final grades have been published and there were assessments that have not been graded, then a Grade Change Form must be completed to correct the grade. 

After selecting publish, Halo will publish all the final grades that are in ready status. The grades will show an In Progress icon next to the students grade while the system tries to publish the grades.

Grades that were successfully published will show a green Complete icon. However, publishing grades does not always work as intended. You may encounter errors with some students. These will display red error icons that explain the issue when you click on them.

You can submit final grades through the Legacy Faculty Portal if you are having issues with submitting final grades in the Halo environment. Midterm grades can only be submitted through the Legacy Faculty Portal. 

1. Start by logging into the Legacy Faculty Portal at gculegacyportal.gcu.edu. Sign in using your username followed by @gcu.edu (even if you are an adjunct faculty who typically uses an @my.gcu.edu login).
   
   NOTE There is also a link to the legacy faculty portal inside the Resources page of the new Faculty Portal. To access it, navigate to the Resources page and select Grades Input.

   

2. Next, select the My Classes option on the left column.
   

   

3. Then, click Gradebook and select the term that the course is in from the drop-down menu in the center of the page.
   

   

   NOTE The correct term can be determined by term number.
   

   

4. Choose the course that final grades need to be submitted for.
   

   

5. Click the box labeled Final Grades. Then, enter the letter grade for each individual student and click Save Final Grades. If you enter a grade with a plus or minus value (+/-), the value will not appear until you select Save Final Grade. The entry box is not large enough to show the values.
   

   

   NOTE Students names may not appear in alphabetical order. To correct this, click on the "Student" header to re-order the list. By default, only 10 students will show at a time.
   

   

6. You can tell that grades are submitted successfully once you are no longer able to edit them.

To avoid time-out issues, we recommend entering 4-5 final grades at a time and clicking on Save Final Grades prior to entering additional final grades, particularly in larger classes.

You may want to submit an incomplete grade for a student. An incomplete grade is like a placeholder grade that allows the student additional time to complete final assignments in the class. After you submit an incomplete grade, ensure that you submit a final grade for the student through the grade change form within 6 weeks after the course ends. Failure to complete that process will result in the incomplete grade eventually converting to an “F” through an automatic process.

If you need to submit an Incomplete Grade, the method will change based on situational factors: 

• If final grades have already been submitted and the course ended within the last 6 weeks, submit a Grade Change Form for the student.
• If final grades have already been submitted and it has been 6+ weeks since the class end-date, send an email to Faculty Training and Development with the course code, student name, student ID, current and new grade, and explain why a grade change is needed.
• If final grades have not been submitted yet, you can submit the incomplete grade through your Halo | Learn classroom by following the steps below.
  
  

1. To submit an incomplete for a student in your Halo classroom, navigate to the Gradebook.
2. Locate the student who you are attempting to submit an incomplete grade for. Under the Final Grade column, if the student’s final grade says, “Not Ready”, select the 3 dots and then click Mark as Incomplete.
   
3. When you are ready to submit the final grades, select Publish.
4. Later, once the student has submitted their work and you're ready to give them a final grade, submit a Grade Change Form to complete this process. 

If this error occurs, the grade for the student in question will need to be submitted through the Legacy Faculty Portal.

If the grade listed in this error is not correct, submit a Grade Change Form to correct it. For instructions on this process, please review [Faculty] Where do I find the Grade Change Form?

If this error occurs, contact Faculty Training and Development at 602-639-7004, or through their email: facultydevelopment@gcu.edu.

If this error occurs, submit the student’s grade through the Legacy Faculty Portal instead.

If you receive a “System admin error” when submitting final grades, perform standard troubleshooting including clearing cache and cookies.

If there are students who attended class and earned a final grade, but whose names do not appear in the Legacy Faculty Portal Gradebook, Faculty Training and Development suggests to submit an Official Notice of Grade Change to process the grades quickly. For additional information or assistance with submitting a Grade Change, we recommend reaching out to Faculty Training and Development at 602-639-7004, or through their email: facultydevelopment@gcu.edu.

Within Halo, you may encounter this error when publishing final grades. If you receive this error, publish the grades through the Legacy Faculty Portal.