Before final grades can be submitted in Halo | Learn, ensure that the following criteria are met:

• The class has ended (Your current time is past midnight on the final day of the course).
• All assessments have been graded and published.

Once all grading has been completed, navigate to the Final Grade column on the left side of the Gradebook and select Publish to publish all students or select the 3 dots next to the student’s final grade and select Publish Grade for that student. Be sure to double-check all of the grades for the students before publishing the final grades. If the final grades have been published and there were assessments that have not been graded, you will have an opportunity to edit the grade after you complete grading the assessments.

After selecting publish, Halo will publish all the final grades that are in ready status. The grades will show an In Progress icon next to the students grade while the system tries to publish the grades. It may take up to 15 minutes for the grades to publish. If you attempt to edit an assessment grade while the final grade is In Progress then you will receive the following message, “Assessment grades cannot be modified while final grade submission is in progress”.

Grades that were successfully published will show a green Complete icon. However, publishing grades does not always work as intended. You may encounter errors with some students. These will display red error icons that explain the issue when you click on them.

            

 

NSG courses require faculty to submit final grades before the course end date. To submit your final grades, you will need to navigate to the Legacy Faculty Portal. While the steps below demonstrate how to submit final grades in the Legacy Faculty Portal, this process should only be used for Submitting Final Grades for NSG courses specifically. All other courses should fill out a Grade Change form when you are experiencing problems with Submitting Final Grades.

1. Start by logging into the Legacy Faculty Portal by navigating to gculegacyportal.gcu.edu.

   

2. Sign in using your username followed by @gcu.edu (even if you are an adjunct faculty who typically uses an @my.gcu.edu login).

   

3. Next, select the My Classes option on the left column.

   

4. Then, click Gradebook and select the term that the course is in from of the drop-down menu in the center of the page.

   

   NOTE The correct term can be determined by term number.
   
5. Choose the course that final grades need to be submitted for.

   

6. Click the box labeled Final Grades. Then, enter the letter grade for each individual student and click Save Final Grades. If you enter a grade with a plus or minus value (+/-), the value will not appear until you select Save Final Grade. The entry box is not large enough to show the values.

   

   NOTE Students names may not appear in alphabetical order. To correct this, click on the "Student" header to re-order the list. By default, only 10 students will show at a time.
   
7. You call tell that grades are submitted successfully once you are no longer able to edit them. To avoid time-out issues, we recommend entering 4-5 final grades at a time and clicking on Save Final Grades prior to entering additional final grades, particularly in larger classes.

You may want to submit an incomplete grade for a student. An incomplete grade is like a placeholder grade that allows the student additional time to complete final assignments in the class. After you submit an incomplete grade, ensure that you resubmit the final grade in Halo within 6 weeks after the course ends. Failure to complete that process will result in the incomplete grade eventually converting to an “F” through an automatic process.

If you need to submit an Incomplete Grade, the method will change based on situational factors: 

• If final grades have already been submitted and the course ended within the last 6 weeks, you can edit the grade in your Halo classroom.
• If final grades have already been submitted and it has been 6+ weeks since the class end-date, send an email to Faculty Training and Development with the course code, student name, student ID, current and new grade, and explain why a grade change is needed.
• If final grades have not been submitted yet, you can submit the incomplete grade through your Halo | Learn classroom by following the steps below.
  
  

1. To submit an incomplete for a student in your Halo classroom, navigate to the Gradebook.
2. Locate the student who you are attempting to submit an incomplete grade for. Under the Final Grade column, if the student’s final grade says, “Not Ready”, select the 3 dots and then click Mark as Incomplete.
   
   
3. When you are ready to submit the final grades, select Publish.

There may be times that you want to update or change the submitted final grade. Follow the steps below to edit the published final grades. Final grades can only be changed in Halo for up to 6 weeks after the course end date.

1. To change a final grade for a student, ensure that the grade is in the Grade Published status.
2. To edit a final grade without editing an assessment grade, select the three dots next to the student’s final grade and select Edit Grade. If you change an assessment grade, the final grade status will automatically switch to Ready.
   
   
   
   NOTE If the final grade is in the In Progress status you will not be able to edit the individual assessment grades. If you try to edit an assessment, you will receive the message “Assessment grades cannot be modified while final grade submission is in progress”.
3. When in Ready status, you can resubmit the final grade by clicking the three dots next to the student’s final grade and selecting Publish Grade.
   
   

If you are unable to submit a student’s grade through Halo, a Grade Change Form must be utilized. For more information on how to access the Grade Change Form, contact GCU Faculty Technical Support at 602-639-7201.

If you receive a “System admin error” when submitting final grades, perform basic troubleshooting including clearing cache and cookies.

Within Halo, you may encounter this error when publishing final grades. If you receive this error, try to refresh your page and resubmit the grades again. If you still experience problems, we recommend trying to submit the grades through the Legacy Faculty Portal.