If you are enrolled in one of the following courses: EAD-580 or EAD-590, you will be required to complete the Internship Verification Log, Reflection, Evaluation forms. These forms can be accessed from the Document Management app within your GCU Student Portal.
Once in the Document Management app, click on the link for the applicable course name.
After clicking the link for your current course, you will be directed to a page with details about your course, faculty, principal mentor and site supervisor.
When you first access the Document Management app, you will see that the facility information is listed there by default. Please make sure that the facility has all the needed information listed. If you find that the information is out of date, you can update your facility information by selecting the Placement Information button.
After all the fields are completed, make sure to save your changes and click Save.
Once you have the facility information filled out, you will be able to begin logging your hours.
- To begin the process of making a new entry, click the + Add Hours button in the Verification Logs section under your course information.
- Choose a topic from the options provided (1-6) and click Next.
- On Step 2, select the relevant standards and sub-standards. Once selected, they will appear under Selected Standards. Click Next to continue to the next step.
- Step 3 will allow you to enter information about your field experience. In the description box, enter details about the activities completed. Next enter the start and end dates and the total hours completed. When finished, click Sign.
From the DMS app, we can review and edit your submitted hours. Navigate to the summaries page to view the list of the submitted hours.
- You can view more details about your entries by clicking the Eye icon.
- If you need to edit an entry, click the Pencil icon.
NOTE You can only edit the hours submitted before sending the Week 6 document to your principal mentor.
You will need to complete self-reflection prompts for Week 3 and Week 6. To answer the reflection prompts, follow the steps below.
- Click Enter Reflection under the appropriate week to start answering the reflection.
- After completing your response, click Save to submit your reflection.
Under both the Week 3 and Week 6’s prompts you will see either a generate button or a send button. You must finish the
You can download a PDF of your completed Week 3 form (no mentor signature required) by clicking Generate Week 3 Document. This will generate a PDF for you to upload to your classroom.
For Week 6, click Send Week 6 Document to send the form to your Principal Mentor for review and approval. Once the Principal Mentor approves your hours, you will be able to download the Week 6 Document.
After you complete the Week 6 document, you will send the file to your Principal Mentor. The following steps are how the mentor completes the form.
- Your mentor will receive an email with instructions and a link to access the form. When they open the link, they will be taken to documentsign.gcu.edu to review your entries.
- The mentor will review and confirm the total hours completed and provide feedback.
- Once all fields are completed, your mentor can sign the document by clicking Submit. You will then be able to download the completed Week 6 Document.
If you are taking EAD-580 or EAD-590, your Site Supervisor will need to complete the evaluation for you.
You can access the evaluation by clicking on the name of the evaluation in the Evaluations section.
Depending on the evaluation, you or your mentor can walk through the following steps to complete the evaluation.
- After opening the form, you will be taken to documentsign.gcu.edu where you can review the standards and enter a score of 1-100 in the Score box.
- Next, you will be prompted to complete a reflection section. When you’re ready, click Submit.
- Once submitted, the completed evaluation will be available for you to download and upload to your Halo classroom.