The Lopes Activity Tracker is an app within the GCU Student Portal. The app is used by students in a few different degree programs, but is most often used by students in an RN-BSN program to track their clinical experiences. Nursing majors taking NRS-493 are required to complete 100 hours of clinical experience, and those hours must be approved by their preceptor (the professional who is observing them during their clinical experiences, oftentimes a registered nurse).
If you experience issues with anything other than logging in, please see our Basic Troubleshooting article for assistance. We recommend accessing the site using either Google Chrome, Firefox, or Safari browsers. Internet Explorer and Microsoft Edge may result in features not working as intended at this time.
- Select either the course link or the green + button under the Add Time column.
- Clicking the course link will take you to the Clinical Practice Dashboard.
- Clicking the green + button will take you directly to a new time log. If you select this option, skip to step 3.
- Select the Add New Time Entry option in the upper right-hand corner.
- A time log entry will appear. Fill in the required fields, keeping in mind the following:
- Clinical Practice Start/End times must be within the timeframe of the course. Selecting a start or end date outside of the course date window will generate the error, "Start and End Date must be between x and x".
- The hours will automatically be calculated based on the dates and times entered. A student may not exceed 12 hours of clinical practice in a single entry. Entering more than 12 hours will result in the error “Total hours cannot exceed 12.” If you are entering several days into the tracker, each day must be a different entry.
- Clinical Practice Start/End times must be within the timeframe of the course. Selecting a start or end date outside of the course date window will generate the error, "Start and End Date must be between x and x".
- Once all fields have been completed, click Save. You will then be directed back to the Clinical Practice Dashboard.
- To access this dashboard, open the Lopes Activity Tracker and select the appropriate course link.
- You will then be taken to the Clinical Practice Dashboard.
- Next to any time log, check the Status column.
- Pending Approval: The hours have not yet been approved by your preceptor.
- Approved: The hours have been approved.
- Approved Adjusted: The hours were approved, but your preceptor made a change.
If you have any questions about the status of a time log, we recommend reaching out to your preceptor directly.
- Open the Lopes Activity Tracker and select the course link.
- Click Generate PDF. A summary of the documented clinical hours will appear. Save this PDF onto your computer to upload it to LoudCloud.
NOTE Sometimes after clicking the Generate PDF button, you may receive an error that states "An unexpected error has occurred", or three loading dots but no PDF available. If these errors occur, please see our Basic Troubleshooting article for assistance. If basic troubleshooting does not resolve this issue, you may have to disable your browser's PDF viewer. Check out our Disabling Your Browser's PDF viewer article for more information.
- Midterm Evaluation of Student
- Final Evaluation of Student
- Evaluation of Preceptor / Agency
Preceptors will complete the Midterm and Final Evaluations of the student. These two evaluations will appear in Pending status until they are completed. Once the preceptor completes an evaluation, a PDF will become available for download. Students are required to download the evaluation and upload it to their LoudCloud course as part of an assignment.
The student is only responsible for completing the Evaluation of their Preceptor, which should be done at the end of the course.
If you receive an error message after attempting to download an Evaluation PDF, we recommend switching to an alternative browser, specifically Google Chrome, Firefox, or Safari. If you continue to experience the error, see the article: Basic Troubleshooting, for further assistance.