1. Select either the course link or the green + button under the Add Time column.
   
   • Clicking the course link will take you to the Clinical Practice Dashboard.
   • Clicking the green + button will take you directly to a new time log. If you select this option, skip to step 3. 
     

     

2. Select the Add New Time Entry option in the upper right-hand corner. 
   

   

3. A time log entry will appear. Fill in the required fields, keeping in mind the following:
   • Clinical Practice Start/End times must be within the timeframe of the course. Selecting a start or end date outside of the course date window will generate the error, "Start and End Date must be between x and x".
     

     

   • The hours will automatically be calculated based on the dates and times entered. A student may not exceed 12 hours of clinical practice in a single entry. Entering more than 12 hours will result in the error “Total hours cannot exceed 12.” If you are entering several days into the tracker, each day must be a different entry.
     

     

4. After entering your hours, you’ll need to select the person who will be approving your hours. This can be an Agency/Preceptor, Site/Clinical Instructor, Site/Clinical Site Supervisor, or Site/Supervisor depending on your program.
   

   

5. Click save when you’re done. You will then be directed back to the Clinical Practice Dashboard and your hours will be pending approval.

You can edit the time logs after submitting for approval. Click the blue pencil icon next to the entry to adjust any fields necessary.

You will be able to edit the time log anytime during the review process even after your preceptor has approved the logs. However, if the time log has already been approved, any edits you make will have to be reapproved by your preceptor. You will receive the message below when making changes to the time logs.

1. To access this dashboard, open the Lopes Activity Tracker and select the appropriate course link.
   

   

2. You will then be taken to the Clinical Practice Dashboard. 
   

   

3. Next to any time log, check the Status column.
   • Pending Approval: The hours have not yet been approved by your preceptor.
   • Approved: The hours have been approved. 
   • Approved Adjusted: The hours were approved, but your preceptor made a change. 

If you have any questions about the status of a time log, we recommend reaching out to your preceptor directly.

1. Open the Lopes Activity Tracker and select the course link.
   

   

2. Click Generate PDF. A summary of the documented clinical hours will appear. Save this PDF onto your computer to upload it to Halo. 
   

   

   NOTE Sometimes after clicking the Generate PDF button, you may receive an error that states "An unexpected error has occurred", or three loading dots but no PDF available. If these errors occur, please see our Basic Troubleshooting article for assistance. If basic troubleshooting does not resolve this issue, you may have to disable your browser's PDF viewer. Check out our Disabling Your Browser's PDF viewer article for more information. 

• Midterm Evaluation of Student
• Final Evaluation of Student
• Evaluation of Preceptor / Agency 

Preceptors will complete the Midterm and Final Evaluations of the student.  These two evaluations will appear in Pending status until they are completed. Once the preceptor completes an evaluation, a PDF will become available for download. Students are required to download the evaluation and upload it to their Halo course as part of an assignment.

The student is only responsible for completing the Evaluation of their Preceptor, which should be done at the end of the course. 

If you receive an error message after attempting to download an Evaluation PDF, we recommend switching to an alternative browser, specifically Google Chrome, Firefox, or Safari. If you continue to experience the error, see the article: Basic Troubleshooting, for further assistance.

When you get the message that says, “No Class Exists”, this might mean that the system hasn’t recognized your new class yet. When you get this message, make sure that you have posted to the class. If you have posted to the class and still cannot see it listed in the Lopes Activity Tracker, you may need to wait 24 hours after you post for the class to appear.

If you don’t see the Lopes Activity Tracker in the Student Portal, you may not have the app enabled. You can customize your Student Portal and enable the Lopes Activity Tracker app by using the steps in this article.

If you are seeing a blank screen, your browser may be having problems displaying the Lopes Activity Tracker. We recommend using Google Chrome, if you are experiencing any issues. However, if you are using Google Chrome already, please see our Basic Troubleshooting article for some suggested troubleshooting steps for this issue.

If you can access on your Work computer but can’t access on your personal devices, you should troubleshoot your personal device. First we do recommend making sure that you are using Google Chrome. If you are still having problems, please see our Basic Troubleshooting article for some suggested troubleshooting steps for this issue.