ThunderTime is the preceptor side of the Lopes Activity Tracker. Through this website, preceptors will be able to review and approve hours for their students, as well as complete evaluations of their progress. Some GCU employees will also use it to evaluate students in the NUR-634 course.

ThunderTime can be accessed directly via Thundertime.gcu.edu. If you are a preceptor enter your GCU email (username@my.gcu.edu or p.username@my.gcu.edu) and password into the Sign In window. If you are a GCU employee, enter your GCU email (username@my.gcu.edu or username@gcu.edu) and password.

Preceptors will be provided with a GCU email address at the beginning of the student’s clinical evaluation process. This email will contain their username for ThunderTime. Additionally, preceptors will need to set up authentication options and then reset their password upon initial sign-in. Check out the next section on how to reset the password.

Before resetting the password, preceptors will need to set up their authentication options. To do so, go ahead and log into ThunderTime with your initial password and then follow the Initial Sign-In steps in this article: Password Reset Process.

Once your authentication options have been created, you can reset your password anytime by going back to ThunderTime. To start the reset process, follow the steps below.

1. Once you are at ThunderTime, enter your GCU email address and press Next.
   
   
2. Press Forgot my password.
   
   
3. Once you see “Get back into your account”, go ahead and continue the steps listed in the article Password Reset Process.

If you are a preceptor and need help with the password creation process, please contact GCU Faculty Technical Support via the following methods:

602-639-7201
Technical.Support@gcu.edu

Preceptors will normally log into ThunderTime to approve hours submitted by students within the Lopes Activity Tracker. If you are a GCU Employee trying to complete the Skills Checkoff Exam, please see the next section of this article.

1. Once you are logged into ThunderTime, select the Time Log Approvals option from the menu on the left.
   
   
2. Details about the student and their time logs will appear. If you would like to approve the hours after reviewing the student’s submission, click Approve.  If you need to adjust the time entered by the student, select Adjust Time.
   
   
3. If you selected Adjust Time, a “Review Time Log Entry” pop up box will appear. Check the box next to “Adjust Hours”. 
   

   

4. In the new fields that appear, enter the adjusted hours/minutes and provide a reason for the adjustment. Then, click Approve.
   
   

1. Once you are logged into ThunderTime, select the Evaluations option from the menu on the left side.
   
2. Details regarding the student and the evaluation will appear here. Click Evaluate to start evaluating the student’s health assessment.
   
3. You will now see 16 different topics to evaluate the student on. Expand each topic to view each of the criteria that you will need to grade the student on.
   
4. Once you have filed out the exam, you must enter the date that the assessment was performed as well as a summary of the overall performance of the student. Once you have completed these fields, check the box that you have reviewed all areas.
   
5. If the student does not meet the 85% (212 point) minimum, a Remediation section will appear. You will need to enter the hours anticipated for the student to prepare and practice, as well as come up with a remediation plan for the student to succeed.
   
6. Once you have completed the exam, at the bottom of the page, you will see a submit button. Press Submit to submit the evaluation.
   
7. After submitting the form, a PDF copy will be sent to both your and the student’s GCU email address.

If you are an instructor for a student within the Clinical Mental Health Counseling (CMHC) or School Counseling (SC) programs, you may be required to complete the Practicum/Internship Consultation (PIC) form. The PIC is a SurveyMonkey evaluation that instructor completes for the student. The PIC form is located within the Evaluations section of ThunderTime.

If you are missing this evaluation for your student, please contact GCU Technical Support for assistance.

The error message “Incorrect Username” will appear when you sign into ThunderTime using another email address that is not a @my.gcu.edu email address like your Work email. When you receive this error message, click sign out and try to sign in with the given @my.gcu.edu email address. Ensure that you are using the correct format for your email address when trying again; some preceptor email addresses are formatted as p.firstname.lastname@my.gcu.edu, rather than firstname.lastname@my.gcu.edu.

If you are trying to sign in and you receive the error message “Pop-up is Disabled. Enable popup to sign in”, you will need to enable pop-ups before continuing. The article Allowing Pop-ups on GCU Sites will walk through the steps of enabling pop-ups.

If you receive the error message, “Cookies are disabled. Please enable cookies for this site to work properly”, you will need to enable cookies. Check out the article Enabling Cookies in your Browser for more information.

You will also need to enable cookies if you receive exclamation marks next to the options on the left, or receive the error, “Error An unexpected error has occurred” in the top right-hand corner.

ThunderTime will display the message, “Your session has either expired or your cookies are disabled” when there is an extended period of inactivity. If you receive this message, click the Sign Out button in the upper right-hand corner and then sign in again.

If you are experiencing problems when logging into ThunderTime on a mobile device, you may receive the error message “Popup is disabled”.

When you receive this message, press the sign in button again to continue.

If you are unable to continue with the sign in process, make sure to enable pop-ups and cookies on your device. Select the appropriate mobile system for steps on enabling pop-ups and cookies.

Any training that needs to be completed before approving hours can be found in ThunderTime. To access the training, you can log into ThunderTime and select Training on the left side.

Preceptors are not required to sign into CIRT to complete training. If you are taken to a CIRT sign in page when clicking the training link from within ThunderTime, please use the Search everywhere bar to search for “CONHCP Preceptor Training” and select the CONHCP Preceptor Training link from the search results.

If you find that your Midterm and/or Final Evauations are missing for the student, please contact the Field Experience Counselor (FEC) for more information and assistance. They should be able to help look at your account and see if there are any problems that are preventing you from viewing these evaluations.