Compressing Your File(s) to Upload to LoudCloud

LoudCloud has a maximum file size of 10 megabytes (MB) and if your file is too large, you may receive the following error, “File size limit exceeded. Max file size allowed 10 MB”. To make your file small enough to upload to LoudCloud, you can compress your images or zip the entire file.

Compressing Your Images

Images are often the cause for large file sizes, so compressing them is the easiest way to reduce the size of your file.

Compressing Images in PowerPoint

PC - Method 1

  1. Start by selecting File in the upper left-hand corner.
  2. Under File, click Save As.
  3. In the Save As menu, select Browse from the left-hand column to open the File Explorer pop-up window.
  4. Select a location where you would like to save your PowerPoint and enter the name for your presentation in the File name bar.
  5. Next to the Save option located at the bottom right-hand side, you will see a Tools option.

    1.png
  6. Click the downward arrow next to Tools, and select Compress Pictures from the dropdown menu.

    2.png
  7. With the Compress Pictures dialog box open, select E-mail (96 ppi): minimize document size for sharing. This allows for optimum image reduction. When finished, press OK. 3.png

PC - Method 2

  1. Start by selecting any image and the Picture Tools context tab will appear.
  2. Under Picture Tools, click the Format tab.
  3. In the Adjust group, click Compress Pictures.

    NOTE If you do not see the Picture Tools and Format tabs, make sure you have selected an image. Also, depending on your screen size, you may only see the icon for Compress pictures.

  4. With the Compress Pictures dialog box open, uncheck Apply only to this picture, allowing all pictures to be compressed.

    3.png

  5. Next, select E-mail (96 ppi): minimize document size for sharing. This allows for optimum image reduction for the submission process. When finished, press OK.

Mac

  1. Start by selecting File in the upper-left hand corner.
  2. Under File, select Compress Pictures.

    7.png

  3. In the Picture Quality box, select Email (96 ppi).
  4. Under Apply to click on All pictures in this file.
  5. When finished, select Ok.

    8.png

NOTE If the file menu does not contain Compress Pictures, try looking for Reduce File Size instead. Older versions of PowerPoint might say Reduce File Size.

Compressing Images in Word

PC - Method 1

  1. Start by selecting File in the upper left-hand corner.
  2. Under File, click Save As.
  3. In the Save As menu, select Browse from the left-hand column to open the File Explorer pop-up window.
  4. Select a location where you would like to save your document and enter the name for your document in the File name bar.
  5. Next to the Save option located at the bottom right-hand side, you will see a Tools option.

    4.png
  6. Click the downward arrow next to Tools and select Compress Pictures from the dropdown menu.

    5.png
  7. With the Compress Pictures dialog box open, select E-mail (96 ppi): minimize document size for sharing. This allows for optimum image reduction. When finished, press OK.

    3.png

PC - Method 2

  1. Start by selecting any image and the Picture Tools context tab will appear.
  2. Under Picture Tools, click the Format tab.
  3. In the Adjust group, click Compress Pictures.

    NOTE If you do not see the Picture Tools and Format tabs, make sure you have selected an image. Also, depending on your screen size, you may only see the icon for Compress pictures.
    5.PNG

  4. With the Compress Pictures dialog box open, uncheck Apply only to this picture, allowing all pictures to be compressed.

    3.png
  5. Next, select E-mail (96 ppi): minimize document size for sharing. This allows for optimum image reduction for the submission process. When finished, press OK.

Mac

NOTE If your document is saved in an older .doc file format, the Reduce File Size will not be available in the File menu. Make sure the document is saved in .docx file format.
  1. Start by selecting File in the upper-left hand corner.
  2. Under File, select Reduce File Size.

    15.png

  3. In the Picture Quality box, select Best for sending in e-mail (96 ppi).
  4. Under Apply to, select All pictures in this file.
  5. When finished, select Ok.

    16.png


Zipping Your File

If compressing your images does not reduce your file size enough, or your document does not have any images, you can try zipping your file. Zip files are supported in LC and you can find some instructions on zipping files in the article, How to Zip and Un-Zip Your Files.

NOTE If you receive an error message saying, “Uploaded document is password protected. Please remove password protection.” or “Error in processing file. Please try again later.”, please try compressing any images or media elements before zipping your file.

Using OneDrive to Share Files

If you are unable to compress the file or it is still over 10 megabytes (MB), you can do the following:

  • Upload the file to OneDrive (please click here for the steps to upload documents to OneDrive)
  • Copy the file’s link into a Word document (please click here for the steps to share a link from OneDrive)
  • Provide an explanation for the contents of the link in your Word document
  • Upload that Word document to LoudCloud
NOTE: Most of the time, a video longer than 30 seconds cannot be compressed and will need to be shared through OneDrive.

Compressing PDF Files on a Mac

If your PDF file is over 10 megabytes, you will be able to reduce the file size in Preview.

  1. Start by opening your PDF file in Preview.

  2. Then, select the File in the upper left-hand side and select Export from the drop-down menu.

  3. Next to Quartz Filter select Reduce File Size from the drop-down menu.

  4. When finished, click on Save.

  5. Your file size should now be reduced!

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