If you’re required to complete this form, it will appear inside the Document Management app after you’ve posted in your course the first time.

The Clinical Field Experience Verification Form (CFEVF for short) is such a common issue that we’ve made separate guides just for it! See the article Clinical Field Experience Verification Form for steps on completing the form.

If you’re required to complete this form, it will appear inside the Document Management app after you’ve posted in your course the first time.

1. Access the Document Management App and select the form title. Then select Add New Entry.
   

   

   
   

   

2. Complete the form and submit it. You are required to enter information about the facility, your mentor, and a brief description of any activities you completed.
   

   

   NOTE If you completed hours at multiple facilities or with multiple mentors, simply add another entry and submit the additional form.
   Once the form is submitted, the status will change to Out for Signature and you will see the Birth to Pre-K evaluation in the document list as well. You do not need to fill out the evaluation form, as that is only for your mentor.
   

   

3. Your mentor will receive a copy of the form via email. The email contains instructions for approving the hours you previously entered.
   

   

4. You can check the status of each form inside the Document Management application by clicking the form title. Once a document status shows as “Complete”, it is ready to download. You should also receive an email notifying you that the form is available for download after your mentor completes it.
   
   

   

   
   

   

After clicking on Remind, a dialog box will appear enabling you to write a brief message. When done, click on Send Reminder. The mentor will be sent a new link to the document.

If you have transferred credits from another university the field experience hours will also transfer. You can find the hours transferred in the Transfer Credits area.

If you have completed more hours than what is required for your class, the extra hours will appear in the Overages section. For example, if you completed 24 hours instead of the required 20, you’ll see 4 hours listed in the Overages section. If you have any questions about completing more hours than what is required or whether this applies to you, please contact your Field Experience Counselor.

Under the Future Courses field, you can view your upcoming courses, along with the required hours for the class. Once the course starts, it will be moved to the active assignments list.

Sometimes the classes that you take get updates and those updates change the required hours. When there are updates to the program and required hours, you will see the Equivalent Courses section. If you have any further questions about your program version update and required update, please reach out to your Field Experience Counselor. 

When you fail, retake, or drop a class the recorded hours will not count towards the hours for the program. You will see the classes that are not counted towards the hours in the Assignments Not Counted section. Additionally, courses with recorded hours from a previous program but are not required in your current program will also be listed here. While you will need to start these classes from scratch for them to count, you can still access previous entries by clicking on the course.

If you switched programs that required field experience hours, you can easily switch between them by clicking the down arrow next to the program name.

Mentors should receive an email with a link to whichever form they are responsible for signing. If a mentor is unable to open the form on their work computer, they can try to access the form from a mobile device (smartphone or tablet) or forward the link to a personal computer.

Some forms are completed by faculty supervisors who have a GCU email address. If this situation applies to you, your faculty supervisor can also access the form they need to sign by navigating to https://documentsign.gcu.edu/. To access the website, faculty supervisors should log in using their @my.gcu.edu or @gcu.edu email address and password.

If none of these steps or situations apply, mentors / faculty supervisors should contact Technical Support for assistance.  

This form is required for College of Nursing and Health Care Professions practicum hours. It is NOT housed inside of the Document Management App; it can be found inside the eDocs app. For more information about this form, check out: Field Experience Site Information Form.