The Gradebook shows all graded and ungraded assessments for the whole class. The assessments in the Gradebook are split by the corresponding topic of the class.

To access the Gradebook, click the Gradebook option from the side menu on the left. The Gradebook will show a total number of items that are ready to be graded.

When first accessing the Gradebook, the Gradebook will be filtered to the current topic. Select Filter By in the top right corner to filter by Topic, Status, Traits, and Assessment Types.

Once you select the filters, select Apply Filters. Once you apply the filters, the assessments matching the filter will appear. You will see a grey horizontal scroll bar at the bottom of the page. Moving that scroll bar on the bottom of the Gradebook will show any other assessments that are found.

You can also use the Student Search feature to search for a specific student by name or Student ID number.

NOTE The gradebook can be downloaded as a .csv file and opened with Excel using the Download Gradebook option if needed.

From the Gradebook, you will also have the ability to submit final grades. Check out the article (Halo | Learn) Submitting Final Grades for more information. Only the Halo Instructor will be able to submit final grades. Instructional Assistants (IA's) and Substitute Instructors will not be able to submit final grades.

The Worklist shows just the ungraded submitted assessments in the order of that they were submitted. From the Worklist, only assignments, discussion questions, and quizzes can be graded.

To access the worklist, click the Worklist option from the side menu on the left. If there are items to be graded, you will see the total number of ungraded submissions next to the Worklist option.

When first accessing the Worklist, the Submissions tab will be selected. The Submissions tab shows all ungraded assessments that have been submitted. The Assignments, Discussions, and Quizzes tabs shows just the ungraded attempts for those types of assessments. If you want to see all the overdue assessments, select the Overdue tab.

You can also apply a filter to the list of assessments shown in the Worklist. Select Filter By in the top right corner to filter by Topic, Traits, and Assessment Types.

Halo now provides instructors with the Minimal View, which offers a more compact layout that maximizes the number of visible rows and columns. This view will include simplified headers, condensed student information, and streamlined assessment details. Color-coded status indicators on individual assessments, and the built-in hover function offer detailed score information for efficient review.

1. To access the Minimal View, select Gradebook from the left side of your Halo Classroom.
   
   
2. The Gradebook will automatically default to the Comfortable View. Select the dropdown menu in the top right, and select Minimal View.
   
   
3. The Minimal View shows all of your students and their assignments in a simplified format.
   
   

The Comfortable view will be the default Gradebook view until changed. It provides an expanded view of the student’s submission. This view will allow you to view specific information like the LopesWrite report and rubric. When grading assignments, we recommend using this view to provide grades tailored to the student’s submission. The steps in this article will go through the process of grading each type of assessment through the Comfortable View. Please select the appropriate accordion below to see step-by-step instructions on grading the type of assessment that you are wanting to grade.

1. You can access the Comfortable View through the Gradebook or the Worklist on the left side of your Halo Classroom.
   
   
2. To access it through the Gradebook, select the point value for the student needing to be graded.
   
   
3. For the Worklist, select the Grade Submission button.
   
   

The Compact View provides an intermediate option between the Comfortable and Minimal views. This layout compresses the spacing of the rows and columns to be able to show more data at once while still maintaining essential information. It includes simplified headers, condensed grade displays, and updated grading buttons for quicker access to grading workflows.

1. You can access the Compact View by selecting the Gradebook on the left-hand side of the Halo classroom. 
   
2. The Gradebook will automatically default to the Comfortable View. Select the dropdown menu in the upper right and select Compact View.
   
3. You will be able to use the Compact View to grade your students' assignments in bulk, allowing for greater efficiency when reviewing a large number of submissions.
   

1. To start grading assignment submissions in the Comfortable View, select Grade Submission on the Worklist. Alternatively, if you’re attempting to grade a specific student’s submission for an assignment on the Gradebook, locate the assignment that you would like to grade and click on the point value for that student.
   
   
   
   NOTE If you find that you cannot grade an assignment even after the due date has passed, it may be because the student has accommodations. Students with accommodations have an additional 14 days to complete assignments.
2. After you open the Comfortable View, you can switch students by selecting Next in the upper right corner. You can view the assignment details by clicking the Assessment Title in the top left corner. You will also see how many assignments are left to grade next to the assessment title.
   
   
3. The status of the submission and submission date are located just below the student’s name. If LopesWrite was required, you can view the LopesWrite report by selecting Similarity Score.
   
   
   
   NOTE If there was no submission made to LopesWrite by the student, Halo will automatically submit the assignment to LopesWrite upon submission. As a result, the Similarity score may say LopesWrite Report In Progress until the report is finished processing.
4. If the assignment asked for multiple files, you can switch between the files at the top of the assignment preview window.
   
   
5. If there is a rubric on the right side, the criteria will be listed. Clicking on the arrow to the left of a criteria description will show the breakdown of the criteria. You can leave a grade for the criteria and rubric comments here.
   
   
6. On the right side of the assignment under the Rubric icon is the Instructor Comments icon. Select this to enter the instructor comment for the assignment.
   
   
   
   NOTE If you want to format your comment before publishing it, press the three dots at the top of the text editor to get more text formatting options.
   
   
7. When you are ready to publish the grade and move on to the next student, click the Publish & Next button in the top-right corner. If you are not ready to publish, your comments and rubric progress will save automatically.
   
   
   
   NOTE You can only publish an assignment grade that has the Instructor Comment filled out and the Rubric point values selected. The only exception to this rule is when the assignment status is Overdue. If the status is Overdue, it is not necessary to fill out the rubric.

1. To start grading assignment submissions in the Comfortable View, select Grade Submission on the Worklist. Alternatively, if you’re attempting to grade a specific student’s submission for an assignment on the Gradebook, locate the assignment that you would like to grade and click on the point value for that student.
   
   
2. In the top-right corner, you can update the final score of the quiz by changing the value of the score.
   
   
3. The Instructor Comments icon is visible on the right side of the screen for the quiz.
   
   
4. When you are ready to publish the grade and move on to the next student, click the Publish & Next button in the top right corner. If you are not ready to publish, your comments and rubric progress will save automatically.
   
   

1. To start grading assignment submissions in the Comfortable View, select Grade Submission on the Worklist. Alternatively, if you’re attempting to grade a specific student’s submission for an assignment on the Gradebook, locate the assignment that you would like to grade and click on the point value for that student. 
   
   
   
   NOTE Students cannot submit a group assignment until groups have been assigned. For more information about assigning groups, check out the article (Halo | Learn) Managing Groups.
2. On the Comfortable View page, you can view the assignment description by clicking Assessment Title in the top-left corner. The status of the submission and submission date are located just below the Assessment Title. The group name and Attempt History is at the top of the page. If LopesWrite was required, you can view the LopesWrite report by selecting Similarity Score. If there was no submission made to LopesWrite by the student, you can submit the assignment manually to LopesWrite by clicking Send for Report.
   
   
   
   NOTE If there was no submission made to LopesWrite by the student, Halo will automatically submit the assignment to LopesWrite upon submission. The Similarity score may say LopesWrite Report In Progress until this report has finished processing.
3. If the assignment asked for multiple files, you can switch between the files at the top of the assignment.
   
   
4. If there is a rubric on the right side, the criteria will be listed. Clicking on the arrow to the left of a criterion will show the breakdown of each. You can leave a grade for the criteria and comments here.
   
   
5. If you would like to apply a different grade and leave a comment for individual members, select the Instructor Comments icon.
   
   
6. On the right side you will see a Shared Group Score and Comments section, as well as the Individual Score and Comments section. You can apply a new final score and comment to each member in the group by selecting Individual Grade for the student you’d like to grade separately.
   
   
   
   NOTE If you change an individual member's grade, the Instructor Comments to that member must be filled out.
7. When you are ready to publish the grade and move on to the next group, click the Publish & Next button in the top-right corner. If you are not ready to publish, your comments and rubric progress will save automatically.
   
   
   
   NOTE You can only publish an assignment grade that has both the Instructor Comment filled out and the Rubric point values selected. The only exception to this rule is when the assignment status is Overdue. If the status is Overdue, it is not necessary to fill out the rubric.

There are two ways you can grade discussion questions: through the Gradebook/Worklist or using the DQ Quick Grading feature. Gradebook/Worklist provides a detailed review of students’ submissions. Through the DQ Quick Grading feature you can quickly grade and add comments to the DQ responses without leaving the Discussion Forums view.

Select the appropriate accordion for the steps of your preferred method below.

1. To start grading participation, navigate to the Gradebook and select Start Grading or click on a participation point value for a student to open the Comfortable View.
   
   
2. On the Comfortable View, you will see the total substantive posts that student has made for the week. On the top of the page will be the students name, the status of the participation, and the Minimum Met? section.
   
   
   NOTE You may notice the gradebook flagging ungraded participation despite all available students being graded. This is because inactive students are filtered from the gradebook. You will need to filter by inactive students and input grades for those inactive students to remove the notification about ungraded participation. If you are unsure about how to enter grades for these students, contact Faculty Training and Development.
3. On the top-right corner of the page will be where you can enter the grade value for the student.
   
   
4. On the right side of the page will be the Instructor Comments section.
   
   
5. Once the Participation has been graded and you are ready to move on to the next student, select the Publish & Next button in the top-right corner.
   
   
   
   NOTE As you grade the participation, any comments and entered points will be saved automatically.

There may be times when a student submits the wrong assignment or doesn’t include all required documents and will need to resubmit the assignment. Before reassigning any assignment, please see the following reminders:

• Participation cannot be reassigned.
• If an assessment has already been reassigned and the student has not yet resubmitted, the assignment cannot be reassigned again.
• Faculty can only reassign assignments for up to three weeks after the course end date. If a student needs to submit an assignment past the first three weeks since the course end date, we recommend reaching out to Faculty Training and Development for guidance.
• Faculty cannot reassign assignments for students with accommodations. The 14-day extension is hard-set in the LMS. If you need guidance on how to grade students with accommodations, we recommend reaching out to Faculty Training and Development.
• Faculty cannot adjust a due date to a sooner due date, only to a later due date.
• Once an assignment is reassigned, it cannot be graded until either the student submits their assignment, or the new due date expires. Reassignments cannot be canceled.

To reassign any assignment in your course, follow the steps below.

1. To reassign an item, select the point value of that assessment for the student from the Gradebook or click Grade Submission from the Worklist.
   
   
2. In the top-right corner, select the Arrow to the right of the Publish & Next button.
   
   
3. Once the drop-down is open, select Reassign.
   
   
4. In the reassignment window, select a due date for the assignment. You can use the original due date or select a new due date. If you do not want to type in the date and time, click the calendar and clock icon to select it instead. Also, if you decide to add an attachment, please remember that the file size limit is 40 megabytes (MB), and Halo only accepts specific file types. For the list of acceptable file types, please refer to the Invalid File Type Error in Halo | Learn article.
   
   
   
   NOTE If you have instructor comments on the assessment, you can include them in your reassignment comments by clicking Include Instructor Comments. Reassignment comments are different from instructor comments and can be viewed by looking at the attempt history.
5. When you are ready, press Reassign.
   
   

To view a student’s previous submission, follow the steps below.

1. To view the assignment, navigate to the student’s individual submission page.
   
   
2. To look at the previous submissions, click on Attempt History to open a list of all the attempts for the assignment.
   
   
3. From here you can click on the attempt you would like to view. You can also use the scroll bar to view the reassignment comments.
   
   

There may be times where a student submits the wrong DQ response or submits their response before they’re finished writing it. In cases like this, you can reassign the Discussion Question to the student. Please note:

• If a Discussion Question has already been reassigned and the student has not yet resubmitted, the DQ cannot be reassigned again.
• Faculty can only reassign Discussion Questions for up to three weeks after the course end date. If a student needs to submit a DQ response past the first three weeks since the course end date, we recommend reaching out to Faculty Training and Development for guidance.
• Faculty cannot adjust a due date to a sooner due date, only to a later due date.

There are two ways you can reassign discussion questions: through the Gradebook/Worklist or using the DQ Quick Grading feature. Gradebook/Worklist provides a detailed review of students’ submissions. Through the DQ Quick Grading feature, you can quickly reassign the DQ responses without leaving the Discussion Forums view.

Select the appropriate accordion for the steps of your preferred method below.

There may be times where you published a wrong grade for a student’s assignment. In cases like this, you can change the published assignment grade in the Halo Gradebook. To change the grade for any published assignment, follow the steps bellow.

1. To start, select the point value of the assessment from the Gradebook or click Grade Submission from the Worklist.
   
   
2. In the top corner, adjust the point value for the assessment.
   
   
3. Once the desired score has been entered, click on Publish & Next button.
   
   
4. The published assignment grade should be updated to the new published score.

Instructors can mark replies from students as substantive or not substantive. Navigate to the discussion forum and then click the button below the reply text to switch between grey (not substantive) or green (substantive).

NOTE Also, you can easily find unmarked, substantive, and non-substantive participation posts using the filter options in the top right corner of the page. Check the box next to the appropriate filter option under Participation Marking, and then click Apply Filters.

In Halo, you can open the gradebook for a specific student from the Gradebook or from the Roster. This will show you what the gradebook looks like from that student's perspective.

From the gradebook, you can view their gradebook by clicking on their name in the left-hand column of the gradebook.

From the roster, you can view their gradebook by clicking on their name in the roster.

A new tab will open with their student-specific gradebook.

As stated in the cautionary text in the preview mode, the formatting might not be consistent with the submitted documents formatting. In this case, we recommend downloading and reviewing the submitted file.

Any course that you teach has a gradebook that can be downloaded and viewed through Excel. In order to do this, simply navigate to the gradebook tab in your Halo course. Near the top of the page, there will be a link that says Download Gradebook with a downward facing arrow next to it. Click that link to begin your download process. 

After clicking the link, a new window will appear with a FERPA related disclaimer. Click the agree button if you agree to be complaint with the notice.

The course gradebook will then download and can be seen in your browser's download manager. Do not open it from there.

Open a new, blank Excel sheet and navigate to the Data tab. Once in the Data tab select the option that says, From text/CSV.

Once selected, a new file explorer window will appear. Navigate to the course gradebook that you downloaded and select it. The file should be in the Download section. Next, select the Open button.

A new window will appear with a preview of the data. Select the load button near the bottom right of the window.

The gradebook data will now be loaded in the correct format.

On assessments that require a submission, you can download all the submitted files for that assessment. To download the submissions, navigate to the Gradebook.

Locate the assessment with the submissions that you want to download. Select the three dots next to the assessment name and select Download all submissions.

Once you have extracted the files, you can then view all the submitted documents for that assessment.

Knowing the status of an assignment helps to determine what can be graded, and what needs to be graded.

Overdue

This status indicates that there is no submission, and the assignment due date has passed.

Submitted

This status appears for assignments and discussion questions that have been submitted on time and have not been graded yet. For participation, it appears after the topic end date has passed.

Late

When an assignment status is late, this indicates that the submission was received after the due date and the grade has not been published.

Reassigned

After you reassign the assignment, this status appears until the student resubmits again. While the assignment has this status, you cannot grade the assignment again.

Published

This status appears after the assignment has been graded and the grade has been published.

Active

This status appears on all assignments that are active for the topic.

No Status

When an item on the grade book does not have a status, the assignment is not open for submissions and cannot be graded.

In Progress

This is the status that appears when students have started a quiz but hasn’t submitted their answers yet.

The grade count be accessed by starting on the Calendar.

When you select an assignment, a brief overview appears. At the end of the overview, counts for submitted, late, and overdue submissions will appear.

You may receive a message that says, “Error Publishing,” or “Please try again”. If you continue to see this error, please contact Technical Support.” When this occurs, it is because an assignment grade for the student was left blank. To resolve this issue, re-grade the student’s blank grade with a number value, even if it is a placeholder grade of zero.

Within your Halo | Learn gradebook, there is an option to use a calculator to determine how many points a student can lose when submitting a late assignment. To use the Late Calculator, click on Late Calculator.

You’ll be able to see the current score for the student, and how many points will be deducted based off of the University’s Late policy. To apply the updated score, select Update.

Once applied, the final score will be updated. A comment can be added to the instructor’s comment field explaining the point deduction.

You can provide documents to the student when providing comments on all types of assessments. If you are trying to upload files, please be aware of the file size and type of the document.

Halo | Learn has a maximum file size of 40 megabytes (MB). If your file is too large, you may receive the following error:

To compress the file, check out the article Compressing your File(s) to Upload to Halo | Learn.

Halo | Learn allows a maximum of 10 files to be uploaded. If you try to upload more than 10 files, you may receive the following error:

There are specific file types that are acceptable to the Halo | Learn classroom. A list of files compatible for Halo | Learn can be found in the article Invalid File Type Error in Halo | Learn. If you try to upload a file that is not compatible, you will receive the error message:

When entering the Gradebook, you may receive the following error message.

This means that another instructor or instructional assistant has made changes to that assessment within the last 10 minutes. Click OK to continue. If you do not want to overwrite the efforts of the other instructor, select Exit Grading View.

Microsoft offers an alternative similarity report generator through Microsoft Word. GCU Faculty can use this feature with the Online version of Word through portal.office.com. This can be used if you ever need to check for plagiarism on an assessment that didn’t require LopesWrite. While this is an alternative to LopesWrite, it should not be substituted for the program. For more information on this Microsoft alternative, please visit support.microsoft.com.

You may experience problems with opening a OneDrive link provided by the student. When trying to access the link, you may receive either an error saying that your account can’t be found in the mygcuedu6961-my.sharepoint.com directory or an Access Denied error.

If you are receiving this error, we recommend reaching out to GCU Technical Support to have the issue escalated.