While GCU Technical Support is here to assist you with any technical issues you may experience during your degree program, the best resource for research-related questions is research.gcu.edu. The website serves as a central hub for all information about research at GCU. If you have a question that isn't related to a technical issue, we recommend checking out research.gcu.edu first.
Once your Supervisor (Chair) has reviewed your application, it is routed to the IRB team for review. The IRB team may request revisions to your application and/or required study documents.
If you are asked for revisions by an IRB analyst, you will have a Submission Response folder on your home page. This will remain on your home page until you respond to the revisions and resubmit the form to the IRB team.
- Open the Submission Response folder on your home page, then click the Pencil and Pad icon to access the Revision Request Form.
- Scroll down the Revision Request form to view the questions provided by your IRB analyst and make the necessary revisions.
NOTE If you see a comment that says, “No Revision entered”, it indicates that the revision was not entered correctly by the IRB analyst. Contact the IRB team at irb@gcu.edu to correct this issue. Alternatively, you can contact Technical Support. While we can’t correct this issue ourselves, we can create a ticket and transfer it to the IRB team to get the process started.
- Click Save and Continue to Next Section after making all revisions.
- If you have additional revisions to make, you can click the Revise Existing button.
- A message will display asking you to confirm you are adding a revision. Click OK. You will be taken to the area where the first revision was requested.
NOTE If you see an additional pop up that says New Form Version has been published, this means that the IRB team has published an update to the application or submission packet. It is very important that you select Convert to New Form Version to accept the changes. You may have to respond to new questions throughout the application to adhere to the changes. Additionally, it is recommended to click save and continue throughout the entire application so that the changes are accepted by the system.
- The Revise Existing button will disappear and be replaced with the Compare Application Version button. This button will allow you to compare the two versions.
NOTE The first time you click the Revise Existing button, you will create a new form. If you would like to make any additional revisions after clicking Revise Existing, click the Pencil and Pad icon for the newest version of the form. You will not able to delete the new version of the form, but you can make as many revisions as you would like.
- Click Save and Continue to next section, then click Signoff and Submit to send the submission correction form back to the IRB team.
You may need to adjust or check the status of your Study Documents after they have been reviewed:
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To revise a document, click the button on the right that is labeled: Revise Existing. This will create a new version of the document (For example: version 1.1, 1.2, etc.).
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A message will display informing you that a new version has been made. Click OK.
- A new page will appear. Click Check-out Document.
NOTE Please note that you cannot “delete” documents; you can only check them out and check a new version back in. - Your document will be prompted for download. Your browser may ask you to open or save the file. Click Save to save the document to your computer for editing. Once the document has been downloaded, click Complete Checkout.
- After you have made the requested revisions to the document and you are ready to upload it to iRIS, click Check-in Document.
- A pop-up window will appear allowing you to browse for the document from your computer and upload it to the system. Click Choose File, select the document from wherever you saved it, and click Save Selected File.
- Once you have completed the revisions, select the Complete Action button and choose Yes to accept the revision. The comment box below allows you to explain the revisions that were made.
NOTE Choosing Complete Action or Incomplete Action is for your tracking purposes, not an indication that the action has been successfully completed.
- Click Save and Continue to next section, then click Signoff and Submit to send the submission correction form back to the IRB team.
You will not have the ability to upload a new document unless the reviewer requests one. If you need to upload a new document, you will see a revision request within the Revision Request Form.
- Click the Add Document button.
- Click Add a New Document from the top of the page.
- A pop-up window will appear allowing you to browse for the document from your computer and upload it to the system. Click Choose File, select the document from wherever you saved it, and click Save selected file.
- Once you have completed the revisions, select the Complete Action button and choose Yes to accept the revision. The comment box below allows you to explain the revisions that were made.
NOTE Choosing Complete Action or Incomplete Action is for your tracking purposes, not an indication that the action has been successfully completed. - Click Save and Continue to next section, then click Signoff and Submit to send the submission correction form back to the IRB team.